Choosing Vendors for Out of Town Weddings


Planning a wedding is a thrilling journey, but when your dream venue is miles away from home, choosing vendors for an out of town wedding can feel daunting. Let’s help walk you through how to find and choose the perfect vendors for your Friedman Farms wedding. Let’s make this process smooth, enjoyable, and stress free!

tablescape flowers barn

Start Early and Do Your Homework

When planning a wedding in an area you are not familiar with, time is your best friend. Start your vendor search as soon as possible to secure the best professionals.

Dallas, Pennsylvania is located in an area of Northeast Pennsylvania in what we call “The Back Mountain”. It is an area comprised of six townships and has a population of approximately 34,000 people. Neighboring cities are Scranton and Wilkes-Barre. We are located 2 hours from both New York City and Philadelphia. Small but mighty, we do have a collective of wonderful, talented vendors and resources!

Do you live out of the area now, but have roots here and wish to celebrate with family & friends? Virtual tours are useful for our out-of-state couples who want to see what they’re getting without having to travel. Nicole, our day of Wedding Coordinator, can walk you through!

Leverage Venue Recommendations

We have a short list of preferred vendors who have previous experience at the barn and we can recommend in good faith.

If you’ve come this far, you are most likely aware of  The Knot, and WeddingWire. These sites are great tools which allow you to search for vendors by location and read reviews from other couples. Forums are great for getting candid feedback and personal experiences as well.

Use platforms like Instagram and Facebook to discover local vendors. Check hashtags related to your venue’s location.

 Use Local Wedding Planners

Local wedding planners are invaluable resources, especially when planning a wedding from afar. A local planner knows the ins and outs of the area and has connections with trusted vendors. They can handle negotiations, logistics, and troubleshooting. Many planners offer various packages, from full-service planning to day-of coordination. Choose a package that fits your needs and budget.

If you know someone who got married in the same area, ask them about their experiences. They can provide insights you might not find online.

If possible, plan a trip to attend a local wedding expo or bridal show. These events give you the chance to meet multiple vendors in one place. You can see their work, ask questions, and get a feel for their personalities and styles. Vendors often offer special deals to couples who book their services at these events.

Coordinate your site visit to include meetings with as many vendors as possible. Prepare a list of questions to ensure you cover all the bases during each meeting.

 Consider Logistics and Transportation

Some vendors may charge extra for travel and accommodation. Clarify these details in advance to avoid unexpected expenses.Weigh the pros and cons of hiring local vendors versus bringing in your own. Local vendors may be more familiar with the area and logistics, while non-local vendors might better align with your specific preferences.

 Read Contracts Carefully

Contracts should outline services provided, payment schedules, cancellation policies, and any additional fees. Make sure everything is spelled out clearly.If you’re unsure about any part of a contract, don’t hesitate to ask for clarification. It’s better to address potential issues upfront than deal with surprises later.


While planning from afar may make you weak in the knees or impact your decision in booking your dream venue, if you are armed with confidence in your vendor selection, your day will go off without a hitch! (No pun intended).